Printable PTO Balance Tracker
This PTO balance tracker is for employees, managers, and HR teams who need a simple way to track paid time off. The sheet includes columns for employee, annual days, pay periods per year, periods worked, accrued, carry-over, used, and remaining. It is set up as a 2-page Letter landscape PDF, with sample rows and automatic balance calculations based on the entries you add.
Free printable · PDF
- 2 pages
- US Letter, landscape — choose “Fit to page” for A4
- PDF, 57 KB
Free for personal, family and classroom use.
Enter each employee’s annual allowance, pay periods per year, periods worked, carry-over, and days used. Accrued and remaining time calculate automatically, so you can update balances without extra math. Use it to record current PTO, compare balances across employees, and keep one clear reference for time off tracking.
Good for
- Track employee PTO balances
- Record accrued and used days
- Review remaining time off
Tip: Print on Letter paper in landscape mode so all columns stay visible.
6 files · DOCX, PDF, XLSX
Get every sheet: Time Off Request Form Pack
This sheet plus 5 more in one download, with the editable Word and Excel files. Editable quick and detailed time-off request forms, a manager approval log, a team leave calendar, an Excel PTO balance tracker with accrual and a policy summary template.
$5.00 USD, one-time 6 files · about $0.83 each
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Printable Time Off Request Form
Printable Time Off Request Form
Printable Time Off Approval Log
Printable Leave Calendar
Printable Time Off Policy Summary